For children needing a school transfer during the school year.
An 'In-Year' application is any application for a school place made outside the normal admissions rounds (Reception and Year 7 and also Year 3 and Year 10 where applicable). The normal admissions rounds are for entry into school in September whereas the In-Year applications are for parents who either wish to change schools or who have moved to the area and need to start a new school during the academic year.
Whether you live in Hillingdon, or not, if you wish to apply for an in-year school place at any state-funded school in Hillingdon you can apply here. You can also apply directly to any school in Hillingdon that is not a community school (i.e. Academies, Foundation Schools, Free Schools, Studio Schools, Voluntary Aided Schools or University Technical Colleges). You may save time with your application by applying directly to a non-community school. A list of school types and contact details can be found below.
To apply for any local authority school you can use the council's Common Application Form (CAF). In the case of non-community schools the information you provide will be passed directly to the school and it will become their responsibility to process the application and make an offer where appropriate. Applications for community school places are administered by the local authority.
If you wish to apply for a school that is not in Hillingdon you will need to apply directly to the school or through the local authority where the school is based. Each authority has its own arrangements for in-year admissions and you will need to check with the borough or county to find out the best way to apply for a school in another area.
You can apply for up to four community schools on the Common Application Form, which will be ranked in preference order. You can also apply individually to any non-community school, there is no limit on the number of different applications you can make for these schools.
Community Schools are schools run by the local authority. The land and buildings are owned by the council.
Academies, Foundation, Free, Studio, Voluntary Aided Schools and University Technical Colleges are run by their own governing body which employs staff and organises admissions. The land and buildings are usually owned by the governing body, a charity or a business.
See a full list of local authority schools [37kb]. This list details the type of school and has links to the appropriate application form or website.
Please read the further information on primary or secondary school in-year admissions before completing the in-year application form.
You will receive a decision letter from the admissions authority for the school(s) you apply for giving you the outcome of your application.
Applications will be processed according to the Co-ordinated Admissions arrangements.
From January 2014, if you complete an online application for an in-year school place you will be able to check your waiting list position for community schools by using the reference number that is provided with your confirmation e-mail. Waiting list positions are only available after an application has been entered into the school admissions database which are updated weekly. Therefore the waiting list position should be used as guidance only as your actual position may be higher or lower depending on offers made or applications received since the most recent update. If you have submitted an application and are unable to check your waiting list position within 5 school days, please contact the School Placement and Admissions team on 01895 556644.
We are only able to provide waiting list positions for community schools. If you would like to check your waiting list position for Academies, Foundation, Voluntary Aided or Free schools you will need to contact the school directly. You can find a full list of the type of schools in Hillingdon [37kb].
If your child is due to start Primary or Secondary school in September 2014, you will still need to apply through your own local authority from 1 September 2013. Hillingdon residents can find more information for Primary admissions or for Secondary admissions.
Please note that none of these arrangements relate to Independent (Private) schools. Applications and admissions to private schools are administered directly by the school. You can find further information at www.isc.co.uk.
You can find more details about the new arrangements for In-Year applications by viewing our Guidance for Parents booklet available here shortly.
Common application forms are also available by calling 01895 556644.
For voluntary-aided (faith) schools you may need to complete the school's Supplementary Information Form (SIF) and return this direct to the school. You can access supplementary information forms via the relevant school's website or by contacting the school directly.
Please apply directly to schools for nurseries and sixth form admissions.
If your child is born between 1 September 2002 and 31 August 2003, your child will be in year 6 from September 2013 and should start at high school in September 2014.
You need to make two applications. As well as applying for a primary school place now (year 2013-14), you also need to make an application for a secondary school place between 1 September and 31 October 2013.